Policies

This repository serves as the central hub for the governance, safety, and operational standards of Marymede Catholic College. Our policies are designed to ensure a safe, inclusive, and high-quality learning environment for all students while maintaining compliance with Melbourne Archdiocese Catholic Schools (MACS) directives and Victorian legislative requirements.

🛡️ Child Safety and Wellbeing (PROTECT)

At the heart of our mission is the safety of our students. These documents outline our zero-tolerance approach to child abuse and the mandatory reporting obligations of all staff to ensure a proactive culture of safety.

🩺 Student Health and Medical Management

These policies govern the physical wellbeing of our students on campus. You will find specific protocols for Anaphylaxis, Asthma, and Diabetes, alongside the Administration of Medication Policy and First Aid Procedures. These guidelines ensure that student medical needs are managed with professional care and clear communication with families.

🏫 School Operations and Duty of Care

These outline the daily expectations for staff and student conduct. We include the Duty of Care Policy, Supervision Procedures, and Attendance Policies. We also cover logistics for learning beyond the classroom, including the Excursions, Camps and Travel Policy, and the corresponding risk assessment templates.

💻 Digital Learning and Privacy

Governing our digital footprint, these documents include the ICT Acceptable Usage Policy for students and staff, Cyber Security standards, and our Privacy Policy. These ensure that our use of technology is ethical, secure, and respectful of personal data.

🤝 Community, Enrolment, and Governance

Building a strong partnership between home and school is vital. Here you can find Enrolment Agreements, Parent/Guardian/Carer Codes of Conduct, and information regarding the School Advisory Council. It also includes the Complaints Handling Policy, providing a clear pathway for transparent communication and resolution.

📈 Teaching, Learning, and Student Support

Our commitment to academic excellence is detailed in the Assessment and Reporting Policy, Student Behaviour Policy, and the Student Acceleration and Retention Policy. These frameworks ensure that every student’s educational journey is supported, measured, and celebrated.

Note to Staff: Many of these processes—particularly those involving Risk Assessments, Excursions, and Annual Reviews—are managed and recorded through EMS360, which can be accessed via the SIMON portal.

–Administration of Medication Policy for MACS Schools 

Administration of Medication Policy – template for schools  

Administration of Medication Procedures

Medication Administration Log 

Medication Authority Form 

Anaphylaxis Policy for MACS Schools

Anaphylaxis Procedures 

Annual Anaphylaxis Checklist for Principals 

Emergency Response to Anaphylactic Reaction 

Individual Anaphylaxis Management Plan 

Risk Management Checklist for Off-site Activities 

Risk Minimisation Strategies for Schools

Attendance Policy for MACS Schools

Monitoring School Attendance Procedures 

Student Absence – Guidelines for Schools 

Responding to Student Absence 

Assessment and Reporting Policy

School Assessment and Reporting Procedures

Building Compliance and Essential Safety Measures Policy 

Building Compliance and Essential Safety Measures Procedures

Bullying Prevention Policy 

Bullying Prevention Policy – template for schools  

Bullying Prevention Procedures

Bullying Incident Response Action Plan 

Bullying Incident Response Pathway 

Bullying Record Keeping and Investigation Tool 

Camps Procedures – MACS Schools 

Child Safety and Wellbeing Policy 

Child Safety and Wellbeing Procedures – template for schools 

Child Safety and Wellbeing Recordkeeping Procedures 

Child Safety Code of Conduct 

Child Safety Recruitment Procedures 

Claim for Reimbursement of Expenses Incurred – schools 

Closed Circuit Television Policy 

Code of Conduct for MACS staff

Code of Conduct related documents

Complaints Handling Policy for MACS Schools 

Complaints Handling Policy – template for schools   

Complaints Handling Procedures for MACS Schools 

Complaints Handling Procedures – template for schools 

Concessional Fee Policy for MACS Primary Schools 

Concessional Fee Policy – template for primary schools

School Fees Concession Program – Application Form 

School Fees Concession Program – Letter to Applicant – Approved 

School Fees Concession Program – Letter to Applicant – Declined 

Concessional Fee Program – Procedures 

Conflict of Interest Policy

Conflict of Interest Procedures – Responsible Persons

Conflict of Interest Procedures – MACS Employees and Volunteers

Conflict of Interest Disclosure and Management Form 

Curriculum, Assessment and Reporting Policy 

Curriculum, Assessment and Reporting Overview for Parents and Carers

Assessment and Reporting Procedures Years F–6 

Assessment and Reporting Procedures Years  7–10 

Curriculum Procedures Years F–6 

Curriculum Procedures Years 7–10 

Curriculum, Assessment and Reporting Procedures Years 11–12 

Cyber Security Policy

IT Security Standards

Data Policy 

Debtor Management and Recovery Procedures

Debtor Management and Recovery Procedures FAQs

Deductible Gift Recipient Funds Policy

Deductible Gift Recipient Funds Procedures 

Democratic Principles Statement 

Digital intake and triage via new updated application form hosted on Enquiry Tracker (ET)

Dependant and Temporary Full-Fee Paying Overseas Student (FFPOS) Procedure

Duty of Care Policy for MACS schools 

Emergency and Critical Incident Management Policy

Emergency and Critical Incident Management Procedures

Employment and Sponsorship of Visa Holders and Overseas Workers Policy 

Engaging Families in Child Safety Procedures 

Engaging Workers through Labour Hire Providers Policy

Enrolment Agreement – Template for primary schools 

Enrolment Agreement – Template for secondary schools 

Enrolment Agreement – community languages (primary)

Arabic 

Filipino 

Simplified Chinese 

Vietnamese 

Enrolment Agreement – community languages (secondary)

Arabic 

Filipino 

Simplified Chinese 

Vietnamese 

Enrolment Form – Primary 

Enrolment Form – Secondary 

Enrolment Form – community languages

Arabic (under review)

Filipino (under review)

Vietnamese (under review)

Enrolment Policy for MACS schools

Enrolment Policy: Enrolment Procedures for MACS Schools 

Enrolment Policy: Parent/Guardian/Carer Code of Conduct

Arabic 

Filipino 

Simplified Chinese 

Vietnamese 

Enrolment Policy: Student Code of Conduct

Arabic 

Filipino 

Simplified Chinese 

Vietnamese 

Enrolment Policy – Template for primary schools 

Enrolment Policy – Template for secondary schools 

Enrolment Agreement – Template for secondary schools 

Enrolment Maximisation

MACS Guidelines for Enrolment Maximisation

Enrolment Variation Application Guidelines

Excursions, Camps and Travel Policy – MACS Schools

School Excursions Procedures 

Camps Procedures – MACS Schools 

School Excursions Checklist – Template for Schools 

School Camps Checklist (including interstate travel) – Template for Schools

Excursions and Camps Teacher Handbook – Sample 

Event and Activity Risk Assessment – Template for Schools

Event and Activity Risk Assessment – Sample – Mass at St Patrick’s Cathedral 

Event and Activity Risk Assessment – Sample – Zoo Victoria 

International Travel Procedures – MACS Schools 

International Travel Checklist – Template for Schools

International Student Travel Teacher Handbook – Sample 

International Student Travel Risk Assessment – Template for Schools 

International Student Travel Risk Assessment – Sample 

Expulsion of Students Policy

Appeal Form – Expulsion of Students 

Appeal Information – Expulsion of Students 

Checklist for Expulsion of Students 

Flowchart for Expulsion of Students 

Information for Parents/Guardians/Carers/Relevant Persons – Expulsion of Students 

Notice of Expulsion of Students 

Report – Expulsion of Students 

Return to School Plan – Expulsion of Students 

External Audit Policy 

Facility Hire Agreement 

Financial Reporting and Controls Policy 

First Aid Policy for MACS schools 

First Aid Policy – template for schools

First Aid Procedures 

First Aid Form – School and Parent/Guardian/Carer Record 

First Aid Risk Assessment 

Fixed Assets and Depreciation Policy – Schools 

Fraud Prevention Policy 

Full Fee Paying Overseas Students Extreme Financial Hardship Procedure and Application Form 

Gifts and Entertainment Receipts and Expense Policy 

Grievance Procedures 

MACS Governance Statement 

Health, Safety and Wellbeing Policy

Health, Safety and Wellbeing Commitment Statement 

ICT Acceptable Usage Policy – Students

Acceptable Use of ICT Agreement for Students Years F–4 

Acceptable Use of ICT Agreement for Students Years 5–8 

Acceptable Use of ICT Agreement for Students Years 9–12 

Checklist for Suspected ICT Breaches – Students 

Steps to Review a Student Device Check List 

Digital Tools Used by Schools 

Infrastructure Benchmarking Policy

International Students – Dependant – Fee Schedule

International Students – Standard – Tuition and Non-tuition fees

International Students – Temporary – Fee Schedule

International Travel Procedures – MACS Schools 

International Travel Checklist – Template for Schools

International Student Travel Teacher Handbook – Sample

International Student Travel Risk Assessment – Template for Schools

International Student Travel Risk Assessment – Sample 

Leave for Principals Policy: Primary and Secondary Principals

Leave Application Forms:

Enrichment Leave Application – Secondary school principals

Long Service Leave Application – Primary school principals

Long Service Leave Application – Secondary school principals

Professional Learning Leave Application – Primary school principals

Professional Learning Leave Application – Secondary school principals

Leave without Pay Procedures 

Maintenance and Asset Management Policy 

Major Capital Projects Policy

Medication Administration Log 

Medication Authority Form 

Medical Management Policy for MACS schools 

Medical Management Policy – template for schools

Medical Management Procedures 

Medical Management Plan

Medical Management Plan – for students diagnosed with cancer 

Medical Management Plan – for students requiring oral eating and drinking support 

Medical Management Plan – for students with an Acquired Brain Injury (ABI) 

Medical Management Plan – for students with Cystic Fibrosis 

Medical Management Plan – for student requiring transfer and positioning support 

Student Health Support Plan and Guidelines 

Communication Plan  

Medical Management Flowchart  

Medication Authority Form 

Toileting, Hygiene and Menstrual Management Plan

Toileting, Hygiene and Menstrual Care and Learning Plan 

Toileting and Continence Care and Learning Plan 

Continence Management Log 

Continence Incident Alert – Template 

Modern Slavery Policy 

Negotiated Transfer of Students Policy

Checklist for Negotiated Transfer of Students 

Flowchart for Negotiated Transfer of Students 

Notice of Negotiated Transfer of Students 

Operational and Capital Budgets Policy 

Parents and Friends Policy 

Pastoral Care Policy for MACS Schools 

Pastoral Care of Students relating to Gender Policy

Payroll Procedures – MACS Secondary and Specialist Schools

Principal Financial Handover Policy 

Principal Leave Approval Delegations Summary

Privacy Policy

Consent to Share Personal Information Form

Consent to Transfer Information Form

Privacy Collection Notice – Job Applicants 

Privacy Collection Notice – Students and Parents

Photography and Recording Permission Form 

Private Income Policy  

Procurement and Contract Management Policy

PROTECT: Identifying and Responding to Abuse – Reporting Obligations Policy

PROTECT Procedure: Police or Child Protection Interviews at school 

PROTECT Procedure: Responding to Requests from Victoria Police and Child Protection 

PROTECT Procedure: Informing staff of reporting obligations 

PROTECT Procedure: Responding to offences under the Crimes Act 1958 (Vic) 

PROTECT Procedure: Responding to all forms of child abuse 

PROTECT Procedure: Responding to student sexual offending

Related Parties Policy 

Reportable Conduct Policy 

Reportable Conduct Procedures 

Responsible Persons Policy

Risk Assessment

Event and Activity Risk Assessment – Template for Schools

Event and Activity Risk Assessment – Sample – Mass at St Patrick’s Cathedral 

Event and Activity Risk Assessment – Sample – Zoo Victoria 

Risk Management Checklist for Off-site Activities 

Risk Management Framework

Risk Appetite Statement  

Risk Assessment Criteria 

Risk Minimisation Strategies for Schools

Risk Register for Schools – template

Risk Register for Schools – sample 

Child Safety Risk Register – sample 

Risk Register for Schools (Excel) – Combined Sample – 2025 

School Advisory Councils

MACS Code of Conduct for School Advisory Council members 

School Advisory Council Manual 

School Advisory Council Terms of Reference 

Working Together in Mission 

School Community Safety Order Scheme Internal Review Process 

School Community Safety Order Scheme Internal Review Form

School Family Occupation Index: Parent Occupation Groups

School Fees Concession Program – Application Form

School Fees Concession Program – Letter to Applicant – Approved 

School Fees Concession Program – Letter to Applicant – Declined 

School Maintenance Plan – template for schools

School Master Plan Policy

School Philosophy Statement

School Property Policy

Facility Hire Agreement 

Secondary School Principal Motor Vehicle Procurement and Use Policy

Sexual Harassment and Related Unlawful Conduct Policy

Sexual Harassment and Related Unlawful Conduct Procedures 

Specified Trading Activities Policy 

Sponsorship Policy 

Student Acceleration and Retention Policy 

Student Acceleration and Retention Policy for MACS schools

Repeating a Year Level Application Form 

Student Acceleration Application Form 

Enrolment Policy: Maximum Age Exemption Application Form 

Enrolment Policy: Minimum Age Exemption Application Form

Student Absence – Guidelines for Schools

Responding to Student Absence 

Student Absence Learning Plan 

Student Behaviour Policy – template for schools

Supervision Policy for MACS Schools

Supervision of Students Procedures 

Supplementary Capital Fund Policy 

Suspension of Students Policy

MACS Guidelines for Schools – Suspension, Negotiated Transfer & Expulsion of Students

Checklist for Suspension of Students 

Flowchart for Suspension of Students 

Notice of Suspension of Students 

Return to School Plan – Suspension of Students 

Travel Policy

Travel Procedures 

Request for Approval of Domestic Travel – Schools 

Request for Approval of International Travel – Schools 

Travel Diary 

Whistleblower Policy 

Workplace Bullying Prevention Policy

Workplace Bullying Prevention Procedures